Executive Assistant to the CCIO and CPO

Job Specifications:

Position Status: Non-Exempt

This position is full-time and requires a minimum of two days per week onsite at MCF's Novato office. 

 

Overview:

At Marin Community Foundation, we are committed to fostering a culture of Equity, Innovation, Impact, Transparency, Collaboration, and Joy. We believe that these values are integral to our success as an organization and guide everything we do, from our strategic initiatives to our daily interactions with colleagues and invested parties. As a team, we strive to create positive change in the world while maintaining an inclusive and supportive work environment where everyone can thrive.

 

Position Purpose:

The Executive Assistant provides high-level administrative and operational support to the Chief Community Impact Officer (CCIO) and Chief Philanthropy Officer (CPO) at Marin Community Foundation (MCF). This role is critical to ensuring effective time management, seamless cross-functional collaboration, and strong internal and external communications.

The Executive Assistant serves as a key liaison across teams, executive offices, and external stakeholders, while also supporting communications efforts—including coordination with MCF’s Communications Team to outreach to key MCF audiences. 

 

Reports to:

The Executive Assistant reports jointly to the Chief Community Impact Officer and the Chief Philanthropy Officer. 

 

Essential Functions:

Executive & Administrative Support

  • Perform a full range of administrative duties for the CCIO and CPO including but not limited to managing schedules, calendars, travel, and preparation of expense reports
  • Coordinate logistics for meetings, events, and convenings, including preparation of agendas, materials, and follow-up action tracking
  • Partner closely with other colleagues to ensure alignment, coordination of executive schedules, and seamless organizational operations
  • Conduct research and a variety of special projects for the CCIO and CPO
  • Assist in the preparation, assembly, and distribution of the monthly board dockets in coordination with the Office of the President
  • Support project coordination across teams, ensuring follow-through and accountability 

Communications & Relationship Management

  • Ensure timely dissemination of key messages and materials across relevant audiences
  • In partnership with MCF’s Communications Team, provide logistical and administrative support for communications campaigns and initiatives
  • Serve as a responsive, customer service-oriented point of contact for internal and external stakeholders
  • Build and maintain strong working relationships across the organization and with external partners
  • Perform additional responsibilities as delegated. 

 

Knowledge, Skills, and Experience:

Preferred Experience

  • B.A./B.S. with three or more years of applicable work experience; or equivalent work experience.
  • Experience supporting multiple senior executives in a nonprofit, foundation, or mission-driven environment
  • Familiarity with donor relations, community engagement, or philanthropy operations
  • Experience working with communications teams, including supporting digital content initiative

Attributes

  • Ability to juggle multiple projects simultaneously while maintaining high standards of quality and timeliness
  • Highly organized and resourceful
  • Strong planning, prioritization, and follow-through  
  • Comfort operating in a fast-paced, dynamic environment
  • Commitment to equity, collaboration, and community impact
  • Strong sense of accountability and ownership

Technical & Functional Skills

  • High degree of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, SharePoint)
  • Familiarity with social media platforms and content coordination, preferred  

 

Compensation & Benefits: 
This is a full-time, non-exempt position with generous health benefits (including medical, vision and dental), 403(b) retirement plan with an employer contribution of 12% (after six months of service), life and disability insurance, and generous time off and other benefits.  

Salary Range: $102,000-$110,000 per year 

If you are interested in applying for this position, please send a resume and cover letter to careers@marincf.org. 

 

How We Work Differently:

  • Embrace a learning mindset.
  • Work as One Team to eliminate silos and foster cross-functional collaboration.
  • Set ambitious goals and hold ourselves accountable.
  • Utilize our influence to drive resources for positive social change.

 

Consistent with the Americans with Disabilities Act (ADA) and California laws, it is the policy of Marin Community Foundation to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Marin Community Foundation. The policy regarding requests for reasonable accommodation applies to all aspects of the hiring process. If a reasonable accommodation is needed, please contact Human Resources.